Plan your visit. 225 Madison Avenue at 36th Street, New York, NY 10016.

Plan your visit. 225 Madison Avenue at 36th Street, New York, NY 10016.

Accounts Payable Specialist

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Responsibilities

The Morgan Library & Museum is looking for a full-cycle Accounts Payable Specialist responsible for all aspects of the accounts payable function. The Accounts Payable Specialist will join the accounting department during a critical time of process improvement. Duties will include but are not limited to: Coding and processing invoices in a complex general ledger fund-accounting environment.

  • Printing and mailing checks.
  • Organize working files in a clear and efficient manner.
  • Inputting wire transfers and ACH payments.
  • Preparing A/P journal entries (prepaids, accruals).
  • Managing the monthly credit card payments.
  • Reconciling Accounts Payable subledger to the general ledger and other related accrual accounts as part of the monthly financial closing cycle.
  • Crosstrain with other members of the accounting team and act as a back-up as necessary.
  • Participate in process improvement initiatives and maintain workflow documentation.

This position will report to the Controller.

Qualifications
  • Minimum two years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting setting.
  • Strong organization skills with the ability to prioritize and meet deadlines with close attention to detail.
  • Bachelor’s or Associate’s Degree in Accounting is preferred.
  • Exhibit high attention to detail and problem-solving skills with the ability to manage competing priorities in a high-volume environment with accuracy, efficiency, and professionalism.
  • Basic accounting knowledge that includes the ability to identify expense vs. capital items (prepaid expenses, fixed assets) and manage monthly accounting period cutoffs for expenses.
  • Proficiency in MS Excel with demonstrated skills in creating and formatting Excel spreadsheets.
  • Comfort with email and calendar systems.
  • Strong analytical and problem-solving skills.
  • Experience with Abila MIP accounting or similar non-profit fund accounting software a plus.
  • Proven ability to work well both independently and in a team environment.
  • Excellent written communication skills, including the ability to write business-style e-mail messages.
  • Able to bring a service-oriented mentality utilizing good judgment and discretion to both internal and external working relationships.
  • Able to work for extended periods on a computer and lift and move boxes (up to 20 lbs.) of vendor files as needed.
Compensation

Annual salary $54,000. Excellent benefits.

Apply online

The Morgan Library & Museum receives many applications and inquiries for employment. Unfortunately, we are not able to respond to all of them. Due to the high volume of applicants, we can contact only those candidates whose skills and background best fit our needs.

EEO Statement
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race or color, religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, sexual and reproductive health decisions or decision making (of covered persons or their dependents), disability, height, weight, marital status, familial status, domestic partnership status, caregiver status, genetic information or predisposing genetic characteristics, military status, domestic violence, sexual violence, or stalking victim status, pre-employment arrest record, or any other characteristic protected by law.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.