Digital Photography Policy
The Morgan Library & Museum permits the use of digital cameras, smartphones, and tablets in the Sherman Fairchild Reading Room to photograph collection items for research purposes only. Researchers who require images for print, electronic publication, or any broadcast format should contact the Morgan’s Imaging & Rights Department.
Personal photography is subject to the following conditions:
- Materials must be handled in accordance with Reading Room policies and procedures. They must not be moved or manipulated to obtain photographs. Researchers may not stand on chairs or rearrange furniture. Tripods may not be used.
- Flash and audible features of cameras, smartphones, and tablets must be turned off.
- Researchers may not take pictures of the Reading Room, staff members, or other researchers.
- Photographs may be used only for personal reference and research purposes, including educational presentations.
- The Morgan reserves the right to deny requests or revoke permission for personal photography of any of its collections because of donor restrictions, physical condition of the material, or any other reason. If the reason for denial is an object’s physical condition but conservation and curatorial staff determine that the object could be safely photographed by a staff photographer, the researcher may submit an order to the Imaging & Rights Department.
- It is the researcher’s responsibility to keep complete citations, including author, title, accession number, call number, and page number where appropriate.
- The researcher accepts full responsibility for determining whether or not U.S. copyright law* protects the material being photographed and whether or not his/her/their use exceeds the limits of the law.
*The Copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a researcher makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that researcher may be liable for copyright infringement. The researcher agrees to defend, indemnify, and hold harmless the Morgan Library & Museum against all claims, demands, costs, and expenses incurred by copyright infringement or any other legal or regulatory cause of action arising from the use of the Morgan’ s materials.
Guidelines for use of the Reading Room
- Readers must wash their hands before entering the Reading Room; there is a sink in the foyer for this purpose.
- Readers may not touch written, decorated, or painted surfaces of rare items. Taking tracings or rubbings is not allowed.
- Readers should refrain from wearing fingernail polish (even gel, shellac, and clear polish), since it might leave marks on the rare materials.
- Reading Room staff delivers all requested items to readers at their tables and collects them when readers are finished.
- Guidelines for handling specific types of material will be distributed in the Reading Room.
- Lockers in the Reading Room foyer can accommodate personal items not allowed in the Reading Room proper. The following items may not be brought into the Reading Room:
- Bags, backpacks, purses
- Briefcases, suitcases
- Cases (e.g. for computers and cameras)
- Cell phones, unless muted or turned off
- Coats, hats
- Food, drinks, gum
- Pens, markers, highlighter