The Morgan Library & Museum invites applications for the position of Executive Assistant. The position will provide administrative support to the Director and manages a range of communications with members of the Morgan’s Board of Trustees. The individual in this role also serves as a contact to the Morgan staff and general public, and is the liaison between the Director (and other executives in the organization) and national and international art world professionals.
- Handles all administrative duties for the Director including managing correspondence; screening phone calls; providing information to callers; greeting visitors; maintaining a busy calendar and scheduling appointments and meetings; arranging conference calls; and maintaining contact databases
- Communicates with Trustees’ offices concerning scheduling of Board and Committee meetings
- Attends Board and Committee meetings, prepares agendas and minutes and handles a variety of administrative matters related to the Board and Board Committees
- Organizes and produces components of the annual Director’s Report to the Trustees
- Manages communications related to all aspects of the Director’s responsibilities, which include curatorial, fundraising, publications, and long-range planning projects
- Coordinates flow of information on Director’s activities to senior staff as needed
- Handles all travel arrangements and prepare materials for trips
- Manages the Director’s business expenses
- Organizes and maintain paper and electronic files
- Operates current and new office technologies; develops methods for improving efficiency of the Director’s office
- Manages special projects as designated by the Director
- Additional duties as needed
- Five or more years related experience in an executive office environment, preferably in a non-profit setting.
- Bachelor’s degree including study in administration, art history, museum studies or a related field desirable
- Excellent time management and multi-tasking ability
- Highly collaborative and-well organized, excellent written and oral communication skills
- Requires high level of confidentiality, initiative, diplomacy, independent judgment, and flexibility
- Ability to manage simultaneous deadlines
- Ability to respond effectively to the demands and priorities of the Director
- High degree of proficiency with Microsoft Office software (Word, Excel and PowerPoint) and familiarity with Adobe software
$65,000–85,000, commensurate with experience; excellent benefits.
Interested applicants should e-mail cover letter, resume, and three references to Human Resources at: email@example.com
Important to Note:
For the overall health and safety of the Morgan Library & Museum campus, and in accordance with New York City requirements, all newly hired employees of the Morgan are required to be fully vaccinated against COVID-19 as a condition of employment, absent medical, religious or other considerations that qualify for exemptions or accommodations in accordance with applicable laws.
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.