Education Coordinator

The Morgan Library & Museum invites applications for the position of Coordinator of School and Youth Programs (Coordinator). This position reports to the Education Manager and supports the implementation of a range of programs across the Education & Public Programs Department, including the Morgan's onsite, offsite, and virtual school programs for K–12 students; The Morgan Book Project school partnership program; professional development workshops for Educators; and programs for family, teen, and college audiences. The Coordinator has superb attention to detail in order to manage the day to day administrative functions of school and youth programs, including reporting, scheduling, processing payment, and liaising with departments across the institution to coordinate event and program logistics. The ideal candidate has an understanding of the importance of administrative systems and a passion for and providing arts access to school, youth, family, and college audiences.

Essential Functions:

• Serves as the main contact for school group reservations and logistics, including all aspects of scheduling, payment, and coordination, seeking to streamline and update systems as needed.
• Under the supervision of the Manager and in coordination with the Assistant Manager, supports a team of museum educators, including scheduling, processing payment, and other administrative tasks.
• Is a primary point of contact for groups and museum educators the day of a program, welcoming onsite school tours and troubleshooting issues as they arise.
• Manages materials used in a range of onsite school and youth programs across the department, including tracking inventory, and ordering and organizing art and teaching supplies.
• Organizes and prepares resources and materials for offsite programs, including the Morgan Book Project school partnership program.
• Supports large-scale initiatives, such as school events and festivals.
• Contributes to content development for family, school, teen, college, and teacher programs.
• Supports the Manager by providing daily data collection for school and youth programs, regularly updating shared spreadsheets and databases and providing reports to staff across the institution.
• Prepares and processes invoices and tracks expenses and payments related to school, youth, and family programs.
• Prepares internal documents for institution-wide set-up and breakdown for school and youth events and programs.
• Participates in training sessions and leads programs as needed.
• Attends departmental and institution-wide meetings.
• Occasional early morning, evening, and weekend availability is expected.
• A commitment to supporting the Morgan’s DEAI initiatives.
• Other tasks as required.

Knowledge, Skills, and Abilities:

• Four-year degree in museum studies, arts administration, studio art, education or the equivalent in experience.
• Proficiency with Microsoft Office suite and Google Apps, and a familiarity with online platforms such as Zoom, Explorable Places, and Eventbrite preferred.
• Extremely detail oriented with excellent written and verbal communication skills in order to communicate information clearly and concisely.
• Experience tracking attendance and expenses, and running reports.
• Knowledge of best practices in informal learning and Museum Education, and a genuine enthusiasm for working with the public, especially youth.
• Excellent interpersonal skills and an ability to work collaboratively with staff across the institution, including volunteers and interns.
• Ability to think creatively and critically, making decisions while keeping supervisors apprised of workflow and asking for assistance when needed.
• Familiarity with National, New York State, and New York City learning standards, or a willingness to learn.
• Ability to multitask, meet deadlines, and be a flexible team player
• Ability to be mobile in public spaces for several hours at a time and move objects and materials for program preparation, set up, and breakdown.
• Willingness and ability to work occasional early mornings, evenings and weekends.
• Ability to travel on occasion within the five boroughs of New York City
• Able to be mobile in public spaces for several hours at a time, lift moderately heavy materials for program preparation, set up and break down. and move