Collections Information Assistant (Temporary)


The Collections Information Assistant is a member of the Morgan’s collection survey team. The collections survey project seeks to document and assess the Morgan’s collection, including its storage and housing, and make recommendations for optimal organization and preservation. This role supports the survey project through performing data clean-up projects in the Morgan’s collections database, The Museum System (TMS). The Morgan has approximately 350,000 objects in its rare collection, which comprised of a broad spectrum of material, including manuscripts; early printed books; archives; drawings; prints; photographs; music manuscripts and printed music; ancient western asian seals and tablets; ephemera; and artifacts.

This role reports to the Collections Registrar and works collaboratively with colleagues across the Morgan. This is a full-time temporary position for six months with the possibility of renewal.

  • Bachelor’s degree required, coursework or Master’s degree in art history, museum studies or ALA accredited program in library, archival, or information studies a plus.
  • 1–4 years of experience in the field or a combination of education and experience. Previous experience with TMS or other museum collections databases and familiarity with museum registration procedures.
  • Knowledge of SQL programming language, MS SQL Management Studio, and experience with Crystal Reports and SRS are strongly desirable.
  • Understanding of metadata standards, data models, and data encodings related to art and library collections (e.g., Dublin Core, EAD, MARC, IIIF, RDF/Linked Data) is a plus.
  • Excellent computer skills with a command of the Microsoft Office Suite. Strong proficiency with Excel spreadsheets and/or Google Sheets. Experience with Voyager is a plus.
  • Keen organizational skills, excellent time management, and attention to detail; ability to sort efficiently in alphabetic, numeric, or alphanumeric order.
  • Self-motivated and able to perform accurate data entry.
  • Ability to work independently and with others on complex research projects and object numbering issues.

Additional Requirements:

  • Must be able to move about the work area, between galleries and storage areas, ascend and descend stairs, and stand and/or sit for extended periods of time.
  • Must complete Security Threat Assessment application and be approved for TSA.

$28 per hour

To apply: 

Interested applicants should e-mail a cover letter and resume to

Qualified candidates of diverse backgrounds are encouraged to apply for the position using the e-mail address indicated above.

The Morgan Library & Museum receives many applications and inquiries for employment. Unfortunately, we are not able to respond to all of them. Due to the high volume of applicants, we can contact only those candidates whose skills and background best fit our needs.

Important to note:

Vaccination Requirement
To ensure the overall health and safety of the Morgan Library & Museum campus, all staff of the Morgan are required to be fully vaccinated and have received booster vaccines against the virus that causes COVID-19, absent qualifying exemptions for medical, religious, or other reasons in accordance with applicable laws.

EEO Statement
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.